Monthly Archives: April, 2015

Get in the Driver’s Seat, pt. II

butwaittheresmoreThis week, we’ll continue our look into what commonly drives employee engagement – also known as the contribution and satisfaction of an employee.  The first three were: employee perception of job importance, clarity of job expectations and roles, and regular feedback from supervisors and managers. But wait! There’s more:

Providing opportunities for advancement within your organization is a great way to keep employees motivated to do more – and to not look outside the organization for advancement. Unfortunately, many local governments are unable to add new positions at any whim, so the opportunity for a less tenured person to advance depends on the turnover above him or her. The6233658re are a couple of other ways you can provide opportunities, though, without a “plus one.” One of the best ways to help promote an employee’s strengths and provide opportunities for enrichment and development when you’re limited by actual advancement is to assign them to a city-wide committee or to assign a project that benefits the local government as a whole, outside normal or typical job duties. You might find that your employee can serve the organization better in another capacity, position, or department, even! I’ve seen several circumstances where employees shone brightly once assigned to additional tasks beyond their regularly assigned work, and that led to a lateral “promotion” of sorts. Who do you have in your department who you KNOW can do more for the organization, possibly elsewhere?

The next driver is an obvious one: clear communication. Keeping your employees informed of what is going on and what expectations are is a critical way to keep them assured that they matter and that the work they do matters. A sure way to kill engagement? Keep your employees in the dark. But we’ll table that for now. Stay tuned next week for employee engagement killers…tumblr_mka7s4YdT21qdf6w8o1_500

Additionally, the perception of values in the organization is another common driver of engagement. At SGR, we believe that the alignment of employees’ work with the values of the organization is one of a manager’s/supervisor’s greatest tasks; in fact, aligned independence with the values and mission of your organization is the ultimate goal of coaching and managing employees’ performance. Do your employees know the core values of your city? Can they recite them? Do they – or you – understand what those look like in your city? Values are the common characteristics or guiding principles that an organization adopts to put in their budget document and hang on the wall in the City Manager’s office, right? Or, maybe they’re simply what we evaluate employees on once per year during the performance evaluation process, just to mark “meets” because we haven’t truly connected our employees – or ourselves – to them. Unfortunately, these are what we see values used for, when it could be so much more! Values are what we hired employees to be, to live—to use as a guide for their behavior. They are the common foundational principles that we must hire for, train for, evaluate for, and coach with. It should be a part of our daily conversations. This, to me, is the most important driver yet! There’s one last driver, however. And this one, you should take notice of, my friends.

The final common driver of employee engagement is the quality of relationships in the organization. Relationships matter, the most. Your employees have relationships with coworkers, management, and subordinates perhaps. Of these, the most important relationship, in terms of impact on employee engagement, is the employee’s relationship with you, his or her supervisor. Relational leadership is the foundation of all leadership – this is what you will see and hear in what we teach and how we lead, how we serve at Strategic Government Resources.snl-moments-33-5

My friends, life isn’t about work. It’s about relationships. It’s about the quality of the time we spend with others. It’s about serving others and putting others’ needs above our own. I hope you understand that much of what drives employee engagement comes easily, once you put your employees’ needs above yours. It’s a radical – yet simple – way to lead. I hope you’re game for joining the cutting edge of supervisors and managers in the driver’s seat!toonces

Heather_H

Written by:
Heather Harrison
Development Manager
governmentresource.com

Hilary Mantel, Wolf Hall, and the Purity of Intrinsic Motivation

“Do you think I could be a writer?”
“Well,” the writer said, “I don’t know. … Do you like sentences?”
The writer could see the student’s amazement.  Sentences?  Do I like sentences?  If he had liked sentences, of course, he could begin, like a joyful painter I knew.  I asked him how he came to be a painter.  He said, “I liked the smell of the paint.”
Annie Dillard, The Writing Life

Intrinsic motivation – the drive to do something because it is interesting, challenging, and absorbing – is essential for high levels of creativity.
Daniel Pink, Drive: The Surprising Truth about What Motivates Us

My wife and I watched Wolf Hall on PBS last Sunday, and we’re hooked. And apparently, so are a bunch of other folks. I’ve already read Wolf Hallabout five articles about the series. This one, Hilary Mantel on ‘Wolf Hall,’ Kate Middleton, and Plans For New Novels by Tim Teeman on The Daily Beast, was especially good, profiling and interviewing the author of Wolf Hall.

But, for this blog, here’s what jumped out at me:

Did Mantel think the books would be so big?
She laughs. “I thought it would be a sentence, then a paragraph, that’s the way it goes. If you are to succeed as a writer, you can’t be thinking about fame and honors—you should only be thinking about the rhythm of a sentence. You do your best for the reader by pinning the moment to the page. The imagination works in these little increments. Much later you begin to add it all up. I’m in the room, writing, with Cromwell and his company, not my publisher and a prize jury.”

Hilary Mantel

“You can’t be thinking about fame and honors – you should only be thinking about the rhythm of a sentence.” Call that clarity about what the work actually is that needs to be done. Call that the purity of intrinsic motivation. Call that “start with why.”

I think of other illustrations of such clarity. Michael Jordan and his “love of the game” clause; he was allowed to play basketball, anywhere, anytime he wanted to; and he did, in pick-up games in many places. (Not every player had/has that in their contract).

Or, consider Steve Jobs and his obsession about his products. He certainly had the equivalent of “he loved sentences – the rhythm of a sentence” in his work in a different arena.

Here’s the question – what do you genuinely, deeply love in and about your actual work? Not the fame; not the prestige; not the honors; not the money…but the work; the work itself.

Find that, develop that, and your work will probably be better for it, don’t you think?

Randy Mayeux
Contributed by:
Randy Mayeux
Professional Speaker & Writer
Co-founder, First Friday Book Synopsis

Striving for Perfection

My five-year-olds can dress themselves. It seems like a simple statement, but this act can save our family at least ten precious minutes every morning and they are very proud of their acyou understandcomplishment.

Unless it is unsafe attire (such as wearing cowboy boots to gym class), they choose their outfits each day. I prefer to think that I am supporting their expression of fashion, but they are often wearing sweatpants with a polo shirt or a gingham tunic with paisley leggings.

This morning was different. It was picture day at school. The outfit this morning would be captured for eternity. I knew all “good” mothers would have a bow-to-toe matching outfit, color-coordinated sibling outfits – all of which did not resemble last year’s picture day.

Striving for perfection, my daughter and I had an epic clash of stubbornness over her outfit. She wanted to wear a brown tunic with striped leggings (complete with a hole in the knee) and tennis shoes with tube socks. I preferred a blue sweater dress that matched her eyes (and just happened to match her brothers’ polo shirts) with dress socks.kimono

Her argument:  Why did I get to choose her outfit on picture day?

She was right.  If I trusted her to choose her outfit every other day, why did I get to choose it today?

If you trust your police chief to apprehend suspects daily, do you get to decide to handle a case that will likely appear in the news media?  If you trust your public works department to construct roads daily, do you get to design a roadway that is stirring up customer complaints?

OR, do good leaders ask questions or set parameters instead?
I could have asked my daughter if her shoes and socks coordinated with the outfit she chose. Or, for picture day, I could have set parameters of wearing a red, blue, or yellow dress with no holes and dress shoes, but let her pick the outfit pieces.

In your organization, set the parameters for decisions and the expectation of the end goal and let your employees do the job you hired them to do. For employee teams, draw the bostaunchx for their decision and let the team make the decision – let them be the high-performing team that you desire.

Our struggle this morning ended in compromise. Once dressed, she asked me if she looked pretty. Crushed and realizing that I sacrificed her confidence for a glimpse of perfection, I replied that she is always the prettiest girl I know.

Striving for perfection, at home or at work, is not only unrealistic, but it can divert you away from your goal (Tweet This). At home, my goal for each and every day is for her to leave our house with confidence to take on the world.aura218-tiny-grey-gardens_zps74d4fad9

Build the confidence of your employees by giving and allowing them to keep their decision-making abilities (Tweet This). As a leader, your job is to set the direction, parameters, and end goal.  Give your employees the confidence to do their job and get to the end goal, no matter what their style may be.

Katie

Written by:
Katie Corder
Executive Search Manager
governmentresource.com

Leading Your Employees Through Grief

In my last blog, I wrote about cognitive dissonance and intended to follow up on this topic in my next blog. However, today, I want to talk to you about something else.

dad2On March 24th, my father passed away. I received the phone call at work. After the call, I sat at my desk in a state of shock and was slowly getting my things together to leave when I realized that I needed to let my co-workers know what happened, that I would be leaving, and that I would be out for a while to travel to Mississippi for the funeral. I went in to see Judy, our Finance Manager, to let her know. When I opened my mouth to speak, I felt an odd paralysis come over me and I couldn’t get the words out—I just broke down. If you haven’t been in this situation before it is difficult to explain the level of raw emotion that overtakes you and to have to experience it (the brunt of it, when the knowledge is just hitting you) in front of co-workers was, for me, overwhelming.

Judy, who some of us refer to as Mom because she really has been our “Office Mom,” responded in a way that I will never forget. She immediately got up, came up to me, and held me. She even did that rocking thing that all great moms do while she held me. It was exactly what I needed in that moment…when language failed me, and when no one could have said anything to soften the blow.

This simple act of kindness was just the first in a series of kind acts by my co-workers and supervisors in the days that followed. They have shown such understanding and compassion during this time. While I was with my family grieving, planning a funeral, going through the stuff my dad left behind (which was considerable—he was a hoarder), trying to offer support to my siblings, my work family was there for me. My co-workers Heather and Melissa, in particular, reached out to me daily to see how I was doing, if I needed anything, and to offer comforting words.milankunera

I’m very focused on my work and I’m lucky that I can do work away from the office when I need to. It was important for me to maintain a shred of normalcy during this time by doing work when I could but in all my communications with my boss, I was told “Don’t worry about work. Tell us what YOU NEED.” I don’t know how many managers say this to grieving employees but I’m so glad that I have a manager who said it; these are the best words you can hear from an employer when you are grieving. Sometimes it is hard for me to turn my work-brain off, and I haven’t totally in the last couple of weeks, but just knowing that I could and that I had this extended family at my job supporting me took away that extra stress that I know a lot of people feel in this situation, when they know they’ve only got a few days to grieve before they have to return to work and try to be normal again.

The problem many employees face when they experience loss is that they are often not given the time to adjust to the new normal that we all have to adjust to after a loss. Nancy Sherman, LICSW, director of bereavement for Hospice of the North Shore, has said “Grief is not something that people can turn off and on. When they are feeling it, they feel it. And with working adults spending more than half their waking hours at work, it’s not surprising that when grief affects them, it affects their work as well.” It is so important for managers to be aware of and sensitive to this because it’s a quality of life issue for a bereaved employee and it can affect productivity.

My dad was Sam Elliott in his spare time.

My dad was Sam Elliott in his spare time.

It is a difficult situation to find yourself in as a manager. There are projects and daily tasks that still have to be done, deadlines that have to be met, but what you have to realize is that an employee’s work life and personal life are interdependent. If they’ve experienced a deep hurt in their personal life, it can have a significant impact on their work life. And the grieving process is a weird, wild ride that doesn’t end when they return to work.

What can you do as a leader to help your employees when they experience a loss and how can you help them cope with their grief once they return to work? Ask them what THEY NEED. Maybe they need more leave time. Or counseling. Do what you can for them. Be flexible. Offer encouragement. Be understanding. A great leader is an empathetic leader and the act of empathizing is an exercise in trust-building and will strengthen your team. To quote Neil Gaiman, “Empathy is a tool for building people into groups, for allowing us to function as more than self-obsessed individuals.”

Written b10583892_10152176775975685_7374245496433923175_ny:
Muriel Call
Research Coordinator
governmentresource.com

Get in the Driver’s Seat

Employee engagement – or the contribution and satisfaction of an employee – is something that can be driven, prompted, and increased. Managers and supervisors, if you don’t think you can do something about your employees’ engagement, please get on board and into the driver’s seat!bridesmaids

There are a few common drivers known to affect employee engagement that we’ll look at today and a few more next week. The first is emarmstrong_1416675cployee perception of job importance. I read once that a janitor at NASA reported, “I’m putting a man on the moon,” when asked what his job was. I absolutely love this. It reminds me of bad weather and emergency response policies that many local governments have: “only essential personnel must respond.” If you ever wonder about an employee’s view of his or her importance in accomplishing the organization’s mission – consider not specifying which positions are essential! Who do you think would show up? Is it just police and fire, directors, a receptionist, and a handful of laborers? Perhaps in shorter terms, some staff isn’t as critical, but if we have any non-essential positions in our workforce, maybe we need to reconsider those for the long term! My real point is: all positions could and should be considered essential and important to achieving the organization’s mission and vision. Your employees should understand their connection to it and be as passionate about it as the man who mopped floors in the control center of the Apollo missions.

Another driver of employee engagement is clarity of job and expectations and roles. It’s so, so important for an employee to be clear about what you expect from them. While there is benefit to self-direction and even something like Google’s 20 percent time, not giving direction to your employees means potential lost time on projects, confusion between employees about who should be doing what, even leaving employees feeling like you don’t value them. We can so easily prevent these things and even drive engagement higher by setting clear expectations, often.bjnovak

The best way to reinforce those expectations is through the next driver of employee engagement, which is regular feedback from supervisors and managers. According to an Employee Attitude Survey done by Kelton Research, unfortunately 68% of employed Americans said they hadn’t received useful feedback from their supervisors in the previous six months. At the least, interaction, communication, and simple dialogue should occur on a very regular basis. Daily interaction is desirable and ideal. Something as simple as a morning greeting and thanking your employees for their work will go a very long way. Beyond that, we should define together what “useful” feedback is. To me, useful feedback would include constructive criticism, ways to improve performance, acknowledgement of strengths, priority of tasks, opportunities for development, and advancement.

kittydriveJust as good car drivers don’t become great car drivers overnight, good managers don’t become great without hard work and learning to balance multiple systems and tasks simultaneously. Being more strategic and regular with your coaching conversations is a necessary system to master and balance with your daily demands, so that you can drive employee engagement upward! These regular coaching conversations will allow you to help your employees see their importance in the organization, receive regular useful feedback, and have clarity of your expectations of them. Next week, we’ll take a look at more ways to put employee engagement into high gear!

Heather_H

Written by:
Heather Harrison
Development Manager
governmentresource.com

Everything Matters in Superior Customer Experience

There is no tougher customer service/experience challenge than that of health care professionals. Hospitals; doctors; entire medical support staff – every patient judges the entire operation on the worst customer experience moment/interaction in the entire experience. After all, (from the book Service Fanatics):

This may be our most obvious study finding, as well as one of the most obvious facts in healthcare. No one wants to be our customer. Equally important to the point that no one wants to be in the hospital or visit a healthcare provider is that no one wants to come back.

Service FanaticsI recently presented a synopsis of Service Fanatics: How to Build Superior Patient Experience the Cleveland Clinic Way by James Merlino, MD (New York: McGraw Hill Education, 2015) for a top-notch medical practice here in the Dallas area. Side note: this is a medical practice that truly excels at the patient experience. It seems that they already do everything suggested by and even hinted at by Dr. Merlino in this book. Why are they so good? They keep raising the bar, and never letting the bar slip, in their quest to provide a fully attentive patient/customer experience. They pay attention to every detail, every moment, every interaction.

Dr. Merlino knows something about this challenge.

JAMES MERLINO, MD, is the Chief Experience Officer of the Cleveland Clinic Health System and is a practicing colorectal surgeon in the Digestive Disease Institute. He is the founder and current president of the Association for Patient Experience and is a recognized world thought leader in the emerging field of patient experience. In 2013, HealthLeaders magazine named him one of “20 People Who Make Healthcare Better.”

The book is filled with specific findings, and then solutions to the problems discussed. I wrote this on my synopsis handout as reason #2 on “Why is this book worth our time?”

This book reminds us that everything matters. Call it process; call it design thinking; but every single interaction (“touch point”) matters to the patient (customer).

And, though a bell curve distribution is everywhere present in business, there is one place where there is no bell curve allowed. Again, from the book:

Some might contend that it’s acceptable for customer experiences to follow a typical bell-shaped distribution, with some terrible, most good, and a few extraordinary. In healthcare, however, the way we treat our customers—patients—should not be arrayed on a bell curve. We cannot accept anything less than the consistent delivery of safe, high-quality, compassionate, and empathetic care. Who would want to be the patient or family at the bottom of a bell-shaped experience curve?

Here are my eight lessons and takeaways from Service Fanatics:

  1. Give your full attention to the patient, at each step of the designed process, and in each and every “touch point” (interaction). The book describes this as a “process,” a well-designed, nothing – not one moment — left out of the well-designed, and then well-executed process).
  2. “Honest and demanding” can still be great, and certainly needed, customer/patient experience.
  3. But… you have to become a very good “explainer…” 
(patients want, and really need, to understand – everything).
  4. Try little tests.
  5. Remember the “Rule of 17” – it takes 17 “repetitions of a message” for a person to finally get it… 
(The “Rule of 17” is not in the book, but the principle of repeating key messages, especially to all on the team, is clearly and strongly emphasized).
  6. And remember, each patient is different… Your job is to discern the differences – LISTEN REALLY WELL!!! – and 
respond to that patient in that moment. 

  7. And, remember, let there be no weak links in the team. (Coach yourself; coach one another – all for the sake of the 
patient experience!)
  8. And, remember, what really matters to that patient is knowing, and knowing fast… 
(knowing what they are so anxious to know).

If you are in the health care arena, I would call this a must-read book. If you are in the customer service arena – and, you are – this is a great “how to design a superior customer experience” book.

Remember the Rule of 17 - (Click on image for full view)

Remember the Rule of 17 – (Click on image for full view)

(Note: I presented this to a private client, not at our monthly First Friday Book Synopsis event. But, in a few weeks, I will record my presentation, and put it up on our 15minutebusinessbooks site. Give me a few weeks).

Randy Mayeux
Contributed by:
Randy Mayeux
Professional Speaker & Writer
Co-founder, First Friday Book Synopsis

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